When workplace incidents happen, it’s important to document what happened accurately and consistently, from on-site accidents to machinery malfunctions. With a reliable workplace incident report template, you can stay organized and record details consistently, improving compliance with safety regulations.
Use the templates below to capture the “who, what, where, and when” of any incident. This way, you’ll be able to address problems more quickly and build a safer, more accountable workplace.
Top workplace incident report templates
These templates make it easier to document diverse workplace hazards:
Workplace incident report template
Accurately logging workplace incidents is critical for maintaining safety and compliance. This template streamlines the process by helping you capture key details, such as the date, time, location, individuals involved, and a clear description of what occurred. It’s designed to be straightforward yet comprehensive, so you can record all relevant information without overcomplicating the task. You can easily customize fields to reflect the hazards or protocols unique to your workplace, whether that’s adding space for photo evidence or tailoring sections to align with your safety standards.Employee workplace incident report template
When an employee is involved in an incident, you need clear and consistent reporting to resolve the situation effectively. This template focuses on gathering employee-specific details, like job role, supervisor information, and any tasks being performed at the time of the incident. You can adapt it to include sections for witness statements, medical evaluations, or follow-up actions to ensure you meet company policies or legal requirements. By centralizing all relevant information, this template supports a smooth resolution process while creating a reliable record for future reference.Workplace violence incident report form
Addressing workplace violence requires sensitivity, and this form is designed to help you document such incidents with care. It provides space for recording the type of violence (verbal, physical, or other), the individuals involved, and any immediate actions taken. To better suit your organization’s needs, you can modify it to include fields for security measures, follow-up interviews, or escalation procedures. With its focused structure, this form promotes a safe and respectful workplace by prompting you for critical details.Accident and incident report form (WorkSafe Western Australia)
This report template from WorkSafe WA gives you a reference for documenting workplace accidents, injuries, and near-miss incidents. It captures essential details such as the date, time, and location of the incident, the nature and extent of injuries, and any damage to equipment or property. Going beyond merely describing the incident, it also prompts you to write down contributing factors and corrective actions so you can prevent similar incidents in the future. By adapting this template, it’s easier for managers and safety officers to investigate and comply with reporting requirements.
How to create a workplace incident report template in Lumiform
Building your workplace incident report template in Lumiform is quick and intuitive. You can start by choosing a customizable template or using the AI form builder to generate one from scratch. Feel free to edit fields for essential details, like dates, descriptions, and involved parties. The app also includes options for attaching photos to provide clearer context for incidents.
Once your template is set up, it’s all about making it easy for your team to use. With Lumiform’s mobile app, employees can submit incident reports on the go, whether they’re in the office or out in the field. To streamline workflows, you can assign tasks or flag issues directly from the report, so you never miss follow-ups.
After reports are submitted, Lumiform’s data analysis tools help you identify trends and generate insightful reports. This enables you to spot repetitive issues and take steps to improve workplace safety proactively. With Lumiform, you not only simplify reporting but also create a system that fosters accountability and continuous improvement.